Exhibitor Application Form

Thank you for your interest in being part of the Surrey Hills Wood Fair 2019, a celebration of Surrey Hills, woodland management, woodland skills, crafts and local produce.

Exhibitors are a key part of the event and applications will be assessed as to their suitability to maintain the on-going appeal and integrity of the Wood Fair and to ensure a diverse range and appeal of stalls. Priority will also be given to Members of Surrey Hills Enterprises and exhibitors from the Surrey Hills, Surrey and surrounding areas. We are also keen for stall holders to attract visitors to their stall by offering hands-on activities or demonstrations as part of the stall offer.

Please read the exhibitor Terms and Conditions and the Exhibitor Rates and then complete and submit your application form and forward a copy of your insurance certificate. Once your initial application is approved you will need to complete the Risk Assessment Form and submit a copy to us.

If you have any questions or would like more information please contact Wendy Varcoe, Executive Director on 01483 661150 or wendy@surreyhillsenterprises.co.uk.

All applications will be assessed by the Surrey Hills Wood Fair team and notified the outcome of their application within 10 days of receipt.

CATERING AND BEVERAGE OUTLETS, FOR CONSUMPTION ON SITE: Priority will be given to the food type and to Members of Surrey Hills Enterprises and those caterers who are from Surrey and who source local products.

If you are a caterer or beverage outlet and are interested in attending the Surrey Hills Wood Fair please contact Wendy Varcoe on wendy@surreyhillsenterprises.co.uk to register your interest and discuss your stall, prior to making an application.

Your Title (required)

Your First Name (required)

Your Surname (required)

Your Email (required)

Business/Company or Organisation Name (required)

Your Business/Company or Organisation Address (required)

Your Business/Company or Organisation Postcode (required)

Your Telephone Number (required)

Your Mobile Number (required)

Your Website address (where applicable)

Please describe what you will do at the Wood Fair (required)

Please specify the type of display space you require. Prices are for the weekend and exclude VAT:

Please be aware that pitch sizes and positions will be enforced. You will be required to bring your own gazebo/marquee, tables and chairs as these will not be provided on site. Please note that preference will be given to stall holders who are based in Surrey and/or members of Surrey Hills Enterprises.

When do you intend to set up?

Due to the site layout, where mains electrical supply is unavailable, we encourage the use of individual generators, providing that they are safe, clean and quiet. Where it is available, power can be supplied by the organisers at the following costs.

Will you require electricity?

Type of Power Outlet (prices are for the weekend and exclude VAT):

Electrical Safety Declaration: I understand that all electrical equipment used at the Surrey Hills Wood Fair must have a current PAT certificate, available on request.

Please note that the position of your stall will be determined by the availability of electricity on site.

Each exhibitor will automatically be entitled to 2 exhibitor passes on acceptance of the application to exhibit. If you require additional tickets, please indicate the number required (maximum of 2 extra tickets for 4m pitches, max of 4 extra tickets for 6m pitches, max of 6 extra tickets for 8m pitches etc.). Additional tickets beyond these will need to be purchased.

How many entrance tickets do you require for your staff/volunteers?

There is designated car parking for exhibitors' vehicles within the public car park. However, if exhibitors require a vehicle to be parked on the show ground, you need to let us know by supplying the information below.

How many vehicles will you have on the Wood Fair site?

Do you need to park next to or behind your exhibit?

If so, please tell us why:

All exhibitors are required to have Public Liability Insurance (minimum of £2,000,000) and submit a copy to us. Please submit your insurance provider's details and policy number below and email a copy of your Public Liability Insurance cover to info@surreyhillsenterprises.co.uk

Insurance provider:

Policy number:

Expiry date:

Please note, details of your Public Liability Insurance must be provided prior to the event.

Please give details of any other requirements here (if any)


  • Read the Terms & Conditions.
  • Confirmed insurance provider above & sent a copy of the insurance certificate by email, as part of application.
  • Considered the Risks involved and agree to complete a risk assessment once application is approved.