Terms & Conditions of Exhibiting at Surrey Hills Sculpture Garden 2017


Up to 6 pieces of 3D work for the sculpture garden and up to 4 indoor pieces, including wall hanging sculptures or paintings may be submitted. You cannot submit anything that has been on show at the Birtley House sculpture exhibition during the past 4 years. Applicants must complete the stewarding information.


Confirmation of acceptance will be by 15th February 2017.


It is the sculptors’ sole responsibility to ensure that their work does not infringe on any third-party copyright. Surrey Hills Enterprises CIC and Birtley House Group Ltd (including Birtley Brook Estates) accepts no responsibility for any copyright infringement by any of the sculptures/sculptors.


Entry Fees are £10.00 (inc VAT) per exhibit. Cheques should be made payable to Surrey Hills Enterprises CIC. Payment is due once when you receive confirmation that your entries have been accepted and an invoice has been sent.


All exhibits must be for sale and not just available to order.


Birtley House holds Public Liability Insurance only. This covers responsibility in case of accident to the public. It does not include theft or damage to the exhibits. The venue cannot be held responsible for this and insurance of individual works is the responsibility of the artist.


Both outdoor and indoor pieces will have to be provided with an appropriate plinth where needed, with works securely fixed to the plinths. Unless the plinths are integral to the piece, all indoor plinths need to be white rectangles and outdoor plinths are grey. We will not accept any other colours. 2D and 3D Wall hangings will need to have a wire across the back.


The sale price will be displayed as inclusive of VAT and should be calculated to include 30% commission. All sales will be conducted through Surrey Hills Enterprises CIC. All sales will be done via the credit card machine of Surrey Hills Enterprises and 30% commission will be deducted before the artist is paid. Surrey Hills Enterprises CIC will charge the customer an additional 2.5% for any payment made via credit card. Where multiple editions of the same exhibit have been sold, it is the responsibility of the sculptor to ensure that buyers receive their piece based on the edition number purchased. Tax is the responsibility of the exhibitor.

No sculpture should be priced under £ 100.

Packaging and delivery arrangements will be made by negotiation between the artist and the purchaser and are not the responsibility of the venue.


Unless stated otherwise in writing by the Artist, works exhibited may be photographed for publicity purposes in connection with the exhibition.


It is the sole responsibility of the sculptor to ensure that all work is of saleable quality and not damaged or poorly constructed. The sculptor is responsible to the purchaser and must refund or replace any piece which is found to be defective in any way.


Removal exhibits before the end of the exhibition will NOT be permitted. All sold and unsold sculptures must be removed on the day of take down. Failure to collect on the Take Down day (Monday 5th June 2017, 9am to 3pm only) will incur storage charge.


Safety of sculpture is the responsibility of the exhibitor, who must ensure that the work is securely anchored to a plinth and/or the ground. Works that do not meet health and safety standards may be removed from the exhibition.


Only unique pieces or strictly limited editions are to be exhibited. Entries will be selected with the overall design and balance of the exhibition as a major consideration. The first selection is done by the Exhibition Manager, Juliet Scott, and two other members of the SSS in accordance to SSS Policy. The second selection is done by Simon Whalley and Cathy Parsons from Surrey Hills Enterprises. The selection committee’s decision is final.

Once the accepted sculptures have been confirmed, you will be asked to correct/confirm the catalogue entries by end of March. After this no changes can be accepted.


The Exhibitions Designer’s decision is final. No exhibitor may move or re-arrange a piece of work once the exhibition has been set up without the Designer’s permission. Works moved without express permission may be removed from the exhibition.


This exhibition is for medium and large outdoor pieces and a very few small indoor works. Priority for indoor work will be given to those exhibiting outdoor pieces.


Stewarding is expected of all exhibiting artists, please send in attached stewarding forms with your applications. Stewards will be asked to attend a credit card machine training on the day of your set up.


Artist will be offered the possibility of demonstration work, please complete relevant form should you wish to participate and on which days. You are expected to invite your own people for this as well as present your work to the visiting public.


Set up days: 

Tuesday 25th April 2017, 9am to 5pm only.
Wednesday 26th April 2017, 9am to 5pm only.

Exhibition dates:

Friday 28th April 2017 – Sunday 4th June 2017 inclusive.

Private Views on the evening of Friday 28th April 2017 and Saturday 29th April 2017.

Open to the public on Sunday 30th April 2017.

Take down:   

Monday 5th June 2017, 9am to 3pm only