Exhibitor Application Form

Thank you for your interest in being part of the Surrey Hills Artisan Festival 2020 –  A weekend Festival to celebrate and showcase the artisans of the Surrey Hills.

This is a new Festival being run by Surrey Hills Enterprises in partnership with Denbies Wine Estate and Surrey Artists Open Studio to support the work of local artisans and promote the Surrey Hills Area of Outstanding Natural Beauty.

To maintain the integrity of the festival, exhibition places will be assessed according to the following criteria:-

  • Artisan Members of Surrey Hills Enterprises
  • Artisans who are from the Surrey Hills
  • Artisans who offer hands-on activities or demonstrations as part of the stall offer
  • Retail exhibitors who offer NON plastic products
  • Due to the location, it is beneficial for exhibitors to be able to take mobile card payments

Please read the exhibitor Terms and Conditions and the Exhibitor Rates and then complete and submit your application form and forward a copy of your insurance certificate. Once your initial application is approved you will need to complete the Risk Assessment Form and submit a copy to us.

If you have any questions or would like more information please contact Wendy Varcoe, Executive Director on 01483 661150 or wendy@surreyhillsenterprises.co.uk.

All applications will be assessed by the Surrey Hills Artisan Festival team and are subject to approval. You will be notified of the outcome of your application within 10 days of receipt.

CATERING AND BEVERAGE OUTLETS, FOR CONSUMPTION ON SITE: Priority will be given to the food type and to Members of Surrey Hills Enterprises and those caterers who are from Surrey and who source local products.

If you are a caterer or beverage outlet and are interested in attending the Surrey Hills Artisan Festival  please contact Wendy Varcoe on wendy@surreyhillsenterprises.co.uk to register your interest and discuss your stall, prior to making an application.

Your Title (required):

Your First Name (required):

Your Last Name (required):

Business/Company or Organisation Name (required):

Business Address (required):

Postcode (required):

Telephone Number (required):

Mobile Number:

Your Email (required):

Website:

How did you hear about the festival?:


Please specify the type of display space you require :

Please be aware that pitch sizes and positions will be enforced.

For stands with a Gazebo, you will be required to bring your own gazebo/marquee, tables and chairs as these will not be provided on site.


Please describe what you will do at the Surrey Hills Artisan Festival:

Will your stall include a demonstration?

If yes, please give details:

When do you intend to set up?

Electricity

Due to the site layout, mains electricity can be provided for caterers only. All other exhibitors can bring their own diesel generator which must be safe, clean and quiet. Due to safety, no petrol generators are allowed on site.
Power for caterers can be supplied by the organisers at the following costs.

Caterers ONLY - Do you require electricity?

Type of Power Outlet (prices are for the weekend and exclude VAT):
Single 13A Domestic socket outlet £45
Single 16A Industrial socket outlet £70
Single 32A Industrial socket outlet £90

Please confirm what you will require the electricity for and the KW required to enable us to advise on the level of electricity required

Electrical Safety Declaration: I understand that all electrical equipment used at the Surrey Hills Artisan Festival must have a current PAT certificate, available on request.

Please note that the position of your stall will be determined by the availability of electricity on site and the booking of electricity is subject to approval



Each exhibitor will be automatically entitled to 2 exhibitor passes on acceptance of the application to exhibit.


Vehicle access

There is designated car parking for exhibitors' vehicles within the public car park. All exhibitor cars will be parked in this area unless the vehicle is required as part of the stall. If this is the case please let us know by supplying the information below.

How many vehicles will you have on the Artisan Festival site?

Do you need to park next to or behind your exhibit?

If so, please tell us why:


All exhibitors are required to have Public Liability Insurance (minimum of £2,000,000) and submit a copy to us. Please submit your insurance provider's details and policy number below and email a copy of your Public Liability Insurance cover to carrie.white@surreyhillsenterprises.co.uk

Insurance provider:

Policy number:

Expiry date:

Are you able to email us a copy of your Public Liability Insurance?

Please note, details of your Public Liability Insurance must be provided prior to the event.

Does your Public Liability Insurance expire before 14th September 2020?

If yes, please confirm that your policy will be renewed before the Surrey Hills Artisan Festival and you will provide us with the details accordingly.


Food Hygiene & Safety declaration for caterers

I confirm that I will supply Surrey Hills with a copy of my food Hygiene certificate

I confirm that I will comply with the latest Food Safety (General Food Hygiene) Regulations (where applicable) and the Food Safety (Temperature Control) Regulations? (required)



Please give details of any other requirements here (if any):


Surrey Hills Artisan Programme

All exhibitors will have an entry in the Surrey Hills Artisan Programme which includes the name of your organsiation, contact details and up to 30 words describing your organisation.

Please provide up to 30 words for your programme entry (required)

Image Upload

To ensure you get an image included in the programme please upload one here. The event image should have a max file size of 1MB.

The Surrey Hills reserve the right to not publish your image on our website/in our event marketing material.


There will also be the opportunity for a quarter page advert in the programme for an additional £100

Would you be interested in having an additional advert?


CHECK LIST:

  • Read the Terms & Conditions.
  • Confirmed insurance provider above & sent a copy of the insurance certificate by email, as part of application.
  • Considered the Risks involved and agree to complete a risk assessment once application is approved.