Exhibitor Application Form

Exhibitors at the Wood Fair are required to:

  • Read the Terms & Conditions.
  • Complete and submit the form below.
  • Complete the Risk Assessment Form once initial application is accepted

Your Title (required):

Your First Name (required):

Your Last Name (required):

Business/Company or Organisation Name (required):

Business Address (required):

Postcode (required):

Telephone Number (required):

Mobile Number:

Your Email (required):

Website:


Please describe what you will do at the Wood Fair:

Please specify the type of display space you require (prices are for the 2 days):

Please be aware that pitch sizes and positions will be enforced.

You will be required to bring your own gazebo/marquee, tables and chairs as these will not be provided on site.

Have you attended the Surrey Hills Wood Fair in previous years?


Is your proposed activity/exhibit:

Concessionary rates may be available for some 'small' or 'not for profit' stalls.

Please explain why your stall is classed as 'not for profit':

Please explain why your stall should fall under 'small stall holder':

Will your stall include a demonstration?

If yes, please give details:

When do you intend to set up?

Due to the site layout, where mains electrical supply is unavailable, we encourage the use of individual generators, providing that they are safe, clean and quiet. Where it is available, power can be supplied by the organisers at the following costs.

Type of Power Outlet (prices include VAT):

Will you require electricity?

Electrical Safety Declaration: I understand that all electrical equipment used at the Surrey Hills Wood Fair must have a current PAT certificate, available on request.*


Each exhibitor will be automatically entitled to 2 exhibitor passes on acceptance of the application to exhibit. If you require additional tickets, please indicate the number required (maximum of 3 extra tickets for 4m pitches, max of 5 extra tickets for 6m pitches, max of 7 extra tickets for 8m pitches etc.).

How many entrance tickets do you require for your staff?


There is designated car parking for exhibitors' vehicles within the public car park. However, if exhibitors require a vehicle to be parked on the show ground, you need to let us know by supplying the information below.

How many vehicles will you have on the Wood Fair site?

Do you need to park next to or behind your exhibit?

If so, please tell us why:


All exhibitors are required to have Public Liability Insurance (minimum of £2,000,000) and submit a copy to us. Please submit your insurance provider's details and policy number below and email a copy of your Public Liability Insurance cover to carrie@surreyhillswoodfair.co.uk

Insurance provider:

Policy number:

Expiry date:

Are you able to email us a copy of your Public Liability Insurance?

Please note, details of your Public Liability Insurance must be provided prior to the event.

Does your Public Liability Insurance expire before 4th October 2016?

If yes, please confirm that your policy will be renewed before the Wood Fair and you will provide us with the details accordingly.


Food Hygiene & Safety declaration

I confirm that I will comply with the latest Food Safety (General Food Hygiene) Regulations (where applicable) and the Food Safety (Temperature Control) Regulations.


Please give details of any other requirements here (if any):